Files and Constat: facts ready for a third party.
A client, an insurer, a buyer, the CNIL or your works council (CSE) ask you what AI does in your company. Each file starts from the facts read in your tools, dated and sourced. The Constat records and dates facts, signed.
What a file for a third party is
On a precise question, the file gathers the facts of your register: what is in place, what the vendor says about it, what you decided. Each fact carries its source and its date, and says whether it is read in your tools or declared by you. You review it, and you hand it over.
The files
A client's AI questionnaire
A large account asks you which AIs process its data, where they send it, who authorized them. The file answers from your tools: the AI tools in place, what they read, where the data goes, whether they train their models on it, each vendor's AI subprocessors, and your internal rules when you have written them. If you publish software, a section describes your product's AI, from what you declare.
For your insurer
Your insurer is adding questions about AI. The file gives it the state of the AI in place on a date: the tools and their features, the data they touch, what turned on with no decision, what was decided and by whom.
For a buyer
The AI part of a sale: what runs, what it costs, what was decided, where the data goes, and what is still waiting for a decision. Dated facts, which the buyer can match against their sources.
For a CNIL inspection
The AI part of an inspection: the features that touch personal data, what they read, where the vendor processes it, whether it trains its models on it, and the decisions recorded, with their dates and sources. A recruiting part covers your HR tools.
The fact sheet for your works council (CSE)
Works council (CSE) consultation: a fact sheet for the file of the deployment you are launching. What the tool does, the model, the data it reads, where it goes, on by default or not, what is read of its use, who is concerned. No conclusion.
AI literacy
For each AI feature, the people concerned, by population or by department, and the measures you declared to support their AI literacy (a training, a guide, a session, your charter), each with its dated document. The framework the catalog links to it: Article 4 of the European regulation on artificial intelligence, on AI literacy, with the points to review with your counsel.
The answer to a candidate
A candidate asks which tools processed their application. The file gives the state of your HR tools on the day of their application: what was active, what the vendor said about it, what you had decided. Here, in its signed version.
The signed Constat
The signed Constat
The Constat records and dates facts, signed.
The state of the AI in place on a date: each feature, its provenance, the facts recorded on its line, the frameworks the public catalog links to it and the points to review with your counsel. It is signed personally by Dr Yassine Bouaïcha, founder of Ojja.
It carries its date: it establishes what existed on that date; it says nothing of what has gone into service since.
Each signed Constat has its public proof page, reachable by its reference number: date, scope in generic terms, fingerprint, no customer data.
We prefer a document that is precise about what it covers to a document that is reassuring about what it does not cover.
How it works
- You write to us: the third party, and its question.
- The file starts from your register: what is read in your tools, what you declared, what you decided.
- What cannot be read, you declare; the line says where the fact comes from.
- You review, you sign your answers, you hand over the file.
Files and the Constat are included in Ojja Watch Committee; you can also ask for a single one.
What Ojja never does
- Ojja does not answer for you and does not say whether your answers satisfy your client or a text. It gives you the facts, dated and sourced; you sign your answers.
- Neither a file nor the Constat concludes: no risk level, no role, no assessment of whether a text is respected.
Ojja does not provide legal advice: it records and documents; how the law applies to your situation is for your counsel to determine.