The AI register: each of the company's AI features has its own line.
What you have, what you pay for, what everyone can use, on a single list. Each line says where the fact comes from.
AI register
Arvenne, a fictional company
Left to decide12
| Feature | Origin | Paid | Enabled | Used | Decision |
|---|---|---|---|---|---|
| Copilot ChatMicrosoft 365 Copilot Chat | Set up by an administrator | no | yes | usage not read | Adopt |
| Meeting recapsMicrosoft Teams | Set up by the vendor, by default | no | yes | usage not read | No decision |
| PurchasingCopilot Studio | unknown | yes | yes | usage not read | No decision |
| ChatGPTChatGPT | Set up by your employees | no | yes | yes | No decision |
| Notion AINotion AI | unknown | yes | yes | usage not read | Reclaim |
| AI companionVideo conferencing tool | unknown | no | yes | usage not read | No decision |
Example on a fictional company. In the workspace, each line shows where its facts come from.
Arvenne, a fictional company · sample data
One line per feature
Each AI feature has its own line: vendor, software, date enabled, cost, status (paid, enabled, used), where the fact comes from. Filter by vendor, department, type of AI, usage, model or source.
Three statuses, never merged
- Paid: at least one seat or subscription that includes it is billed to the company.
- Enabled: the feature is available to at least one user, through an administrator's setting or the vendor's default.
- Used: at least one user has used it over the last twenty-eight days, according to the vendor's aggregated usage reports.
The three statuses are independent and are never merged. A feature can be paid without being enabled, enabled without being used, used without having been decided.
These definitions are those of the public method.
Where each line comes from
Each line of the register carries its origin: the vendor (enabled by an update or by default), the administrator (enabled by a setting), or the employee (authorized by an employee on their own data).
Each fact carries its source: extracted (read in a tool, with the source and the date), declared (provided by the company, with the author and the date), inferred (computed by a named rule from other facts).
What's left to decide
A counter that is always visible. Every week, a dated snapshot: what changed, what has been idle for a month, what overlaps.
Where the register starts
It starts from the free readout.
The full list arrives within seven days, then the readout becomes a living register: your tools are read every day or every week, depending on the tool; an alert on five events as soon as they are read; a dated snapshot every week to decide. You decide line by line; the history stays.
What the register is not
Not an administration tool: it never writes to your software.
Facts only: no rating, no conclusion about your situation.
The other Ojja Watch features
The AI fact sheet
What each feature does, what it reads, where the data goes.
Worth its price
The time each tool must save.
Decide
Five verbs, a register, a snapshot that records.
Your feed and alerts
What changes at your vendors, filtered on your tools.
The employee portal
What everyone can use, and an answer within a day.