AI lead, DPO, champion: keep track of your company's AI without spending your weeks on it.
Ojja records the AI running in your company: who turned it on, what it costs, the data it touches and what is left to decide. Read in your tools, with nothing installed on workstations.
What you are asked for
- An up-to-date list of the company's AI, including the AI vendors turn on without you.
- Rules that employees actually read.
- A committee that decides on facts, not impressions.
- Answers when a customer asks which AI processes their data.
- Numbers for management: what AI costs, what is used, what sits idle.
What you get
- The free readout: less than an hour after your administrator's approval, the three counts in your workspace: AI connected by your employees to your data; AI enabled by your vendors without a decision; AI that trains its models on your data or sends it outside the EU.
- The AI register: one line per feature, agent or application, with its origin (vendor, administrator, employee), its usage read over 28 days, its cost and its data.
- What's left to decide: a counter that becomes your committee's agenda (no decision, no owner, no rule, no information).
- The employee portal: everyone knows what they can use, with your rule shown next to each tool.
- Worth its price: for each tool, the time each person who uses it must save per month for it to cover its price; for each agent, the minutes to save per successful task. Public method.
- Your customers' AI questionnaire, filled in from what is read.
What Ojja does not do
- Ojja does not provide legal advice: it records and documents; how the law applies to your situation is for your counsel to determine.
- Ojja installs nothing on workstations and measures no one: it measures the AI in place in the organization, never a person's behavior or performance.
- Ojja does not resell any software and builds nothing.
Evidence
- The public method, under a CC BY 4.0 license.
- Each reference to a legal text is checked by a doctor of law.
Frequently asked questions
How do I take inventory of my company's AI tools?
Start from what your tools already record: the directory (Microsoft Entra, Google Workspace) shows the connected applications and those employees have authorized; the admin consoles show the AI features turned on and their usage. A survey of teams adds to this, without replacing the reading.
Who owns AI in a company of 150 to 1,000 employees?
Often the DPO, the CIO or a designated champion, with the finance department for costs.
What does an AI policy contain?
Most often: the approved tools, the data that can or cannot go into them, who decides on a new tool, and how to report a problem. It is written by the company, with its counsel; tied to the tools actually in place, each rule shows where the employee uses the tool.
How do we know whether our AI tools are worth their price?
By calculating the time each person who uses a tool must save per month for it to cover its price, then comparing it with actual usage. For an agent: the minutes to save per successful task, against the time the task takes today. The method is public.
Is our data used to train the models?
It depends on the tool and its edition. For each AI, the data fact sheet says what it reads, where it sends it, whether it learns from it and whether a protected version is already included in your licenses.
What is an AI enabled without a decision?
A feature put into service by a vendor, or authorized by an employee, without any company decision being recorded. This is what the first two counts of the free readout count.
Do we have to install anything?
No. Your administrator gives read-only consent; the list of permissions is published before the button.