What AI costs you, what sits idle, what renews.
For finance and procurement: Ojja reads your licenses, your seats and their usage, vendor by vendor, and gives you the figure no invoice gives, with what to decide before the deadline.
A finance department's questions
- How much does AI cost us per year, across all vendors?
- Is what we renew what our teams use?
- Which seats to reclaim, and before what date?
- What is billed by usage, and with no cap?
- A department wants to buy an AI tool: do we already have the equivalent?
Ojja does not answer for you. It gives you the facts to answer.
What you see in Ojja Watch
- The Finance view. The register sorted by cost, with three layers: what each feature costs, whether it is worth its price, what was decided.
- Cost, feature by feature. The cost per year at list price, seats with no use over 28 days, duplicates, what is billed by usage and its cap when there is one. AI included in your licenses is shown as “included”, outside the total.
- Worth its price. For each tool, the time each person who uses it must save per month for it to cover its price; for each agent, the minutes to save per successful task. Four answers: worth its price, worth its price if usage follows, not worth its price, too early to tell.
- What is really used. The most used features each month, against their cost and the seats that sit idle.
- The bill, as it is paid. The amount actually paid against the list price, AI paid for outside licenses, notice periods and renewals, the share paid in foreign currencies.
- The renewal calendar. Each commitment, sorted by deadline, with what sits idle and the decision to make before the notice period.
- For procurement. On the same line as the price: what the tool does with your data, where it processes it, whether it learns from it. Before buying, the fact sheet of the candidate software and the equivalent you already pay for.
On the Arvenne example
Arvenne's finance director asks for a readout. Ojja reads 412 accounts, 37 applications and 14 AI features. Two lines are paid for: Notion AI, 30 accounts, and a Purchasing agent built in Copilot Studio. For both, usage is not yet read: “worth its price” answers “too early to tell”. Arvenne has decided to reclaim the Notion AI accounts. Copilot Chat, enabled by the administrator for all 412 accounts, is not paid for separately.
Arvenne, a fictional company · sample data
AI in your accounting workflow
Your statutory auditor asks what AI does in your accounting workflow. Do you have what you need to answer?
AI is entering the accounting workflow: entry, allocation, reconciliation, validation, payment. For each AI feature in your financial software, Ojja records what the vendor documents.
- What it does on its own. Prepare, propose, post, validate or pay: how far the feature goes without a person, and from what threshold, according to the vendor.
- The trail it leaves. Does the vendor document who, the AI or a person, entered, allocated, reconciled or validated?
- Your workflow on a given date. On any date since your first readout: the AI features active in your accounting workflow, what they do on their own, the trail the vendor documents, what you had decided. The means to answer your statutory auditor or a tax audit.
When the vendor says nothing, the fact sheet says so: “not documented by the vendor”.
To establish these facts, Ojja reads no accounting entry, no invoice and no expense report.
Your financial software, found in your enterprise applications or declared by you, has its fact sheet in the Finance view, marked “to be confirmed by you”. The activation date of a feature stays “not read” until a reading or a dated declaration gives it.
On your invitation, your statutory auditor reads these facts themselves, layer by layer, for twelve months at most.
The framework the catalog links to these features: the requirement of a reliable audit trail, with the points to review with your counsel or your statutory auditor.
Ojja records what the vendor documents; it expresses no view on your audit trail.
Your expense reports analyzed by AI
In expense report tools, AI reads receipts, checks each expense and sometimes approves part of the reports on its own. Ojja records these features like those of your accounting workflow: what they do on their own and the trail they leave, according to the vendor.
When a feature tracks employee behavior (their expenses over time, a profile per employee), it also concerns your HR: the catalog files it with the HR features that analyze activity or evaluate employees, with their frameworks and the points to review with your counsel. It also enters the People view.
Ojja reads no expense report and no receipt, and shows no amount and no profile of an employee.
Declared or committed by contract
The vendor writes on its page that it does not train its models on your data. Has it written that in its contract?
For each fact, the fact sheet says where it comes from: “declared by the vendor”, on its product page, in its documentation or in a blog post; or “committed by contract”, in its data processing agreement (DPA), an AI addendum or its terms. Each fact cites its document, with its address and the date it was read.
First for four facts: training on your data, where the data is processed, retention, the intellectual property indemnity. When the vendor's page and its contractual documents do not say the same thing, the fact sheet shows both, side by side.
When the vendor says nothing, the fact sheet says so: “not documented”.
Ojja reads the documents the vendor publishes, never your contract: your negotiated contract may differ.
Ojja expresses no view on the scope or the validity of a clause.
What you get out of it
- The COMEX page, every quarter, with Ojja Watch Committee: what runs, what it costs, what was decided, what is coming.
- The renewal sheet: per commitment, what sits idle and the decision to make before the notice period.
- The year's AI budget, line by line, and its export.
- The AI part of a sale, for a buyer: a file for a third party.
What Ojja never does
- Ojja does not buy, cancel or negotiate anything on your behalf: it gives you the facts, you decide.
- Ojja never splits a price the vendor does not split.
- Ojja promises you no percentage of savings.
- Ojja does not measure the performance of a team or a person.
Ojja does not provide legal advice: it records and documents; how the law applies to your situation is for your counsel to determine.